Spacecubed Ventures Pty Ltd ABN 18 620 753 077 (trading as Spacecubed Ventures, Riff, FLUX, Spacecubed, We, Us or Our) will use its best endeavours to ensure your event runs smoothly and to provide you any information or service requested.

The following terms and conditions are applicable to Your event.

  1. Definitions in these terms and conditions the following definitions apply.

    Deposit means the non-refundable and non-transferable amount equal to 25% of the Event Quote, subject to the terms of clause 6.

    Event Charge means to total of the Event Quote plus all additional charges that may be incurred for the Event including additional catering, extension of the Event duration, wait-staff or additional wait-staff, storage, additional expenses, damages and losses caused as a consequence of the Event or additional expenses arising from provision of equipment and facilities not included in the Event Quote.

    Event Date means the time and date of your event specified in the Event Order.

    Event Quote means the event estimate provided with these terms and conditions setting out the details of your proposed event in response to Your Event Order.

    Event Order means the details of your Event that you provide to Us by whatever means and appearing in Our Event Quote.

    You or Yours means the party to whom the Event Quote is addressed to.
  2. Quote, Booking and Deposit

    Quotes are valid for 1 month from the date of quotation unless otherwise specified. A quotation does not mean that a booking has been placed.

    Booking an Event requires the payment of the Deposit and the return of the signed Event Quote for all Events, including meeting room bookings, valued over $200.

    We will provide you with details of your confirmed booking in writing.
  3. Final Payment

    The remainder of the Event invoice must be paid 7 days before the Event otherwise we reserve to right to cancel the Event.  The Event may not proceed unless full payment of the Event Quote has been received no later than 3 days before the Event.  

    We accept Visa/Mastercard credit card payment and bank transfer. Payments made by EFT (direct deposit) must be referenced in accordance to the tax invoice issued by us accompanying the Event Quote and a remittance advice emailed to Us with inclusion of the reference number by the dates referred to above, unless prior arrangements are made.

    If the Event Charge exceeds the Event Quote then you expressly authorise Us to debit any credit card provided with the additional amount.  If payment has been made by EFT then any additional amount is due and payable within 2 days of the Event.
  4. GST

    All charges are given in Australian dollars and are exclusive of Goods and Services Tax as defined in A New Tax System (Goods and Services) Tax Act 1999 and all invoices will record the additional amount applicable for GST.
  5. Circumstances beyond the Our Control

    If a situation occurs where the Event space becomes unavailable for any reason beyond our control or the building owners deem that security will be compromised, then We reserve the right to cancel the Event without notice.

    If all, or any part, of your Event cannot proceed in accordance with the terms of the Event Order due to circumstances beyond Our control, We are not responsible for any costs, damages or expenses that you may suffer or incur.
  6. Event Cancellation

    The following cancellation fees apply if You cancel your Event:

    Where cancellation occurs with between 8 and 30 days’ notice, the full Deposit will be forfeited.

    Where cancellation occurs with 7 or less days’ notice you will be liable for the full amount of the Event Quote/Invoice.

    A change of dates or postponement of an Event will be considered a cancellation of the Event and the relevant charges as specified above will apply.
  7. Our Responsibilities

    A staff member will be on site to assist with the organisation of Your Event. Please note that we have several standard set-ups for the space. You will inform Us of your requirements no later than 2 days prior to the Event.

    Once the Event has concluded, Our staff will undertake reasonable cleaning of the space. If an unreasonable level of cleaning is required, you may be invoiced additional appropriate fees in our reasonable discretion.  

    We can arrange an extra staff member to assist with Our caterer to serve food and drinks for an extra cost to be agreed in advance.
  8. Your Responsibilities

    You will include all relevant details of your Event in the Event Order. It is Your responsibility to confirm that the Event Quote refers to all relevant elements of the Event Order.

    You need to confirm any additional details omitted from your Event Order as soon as possible but no later than 3 days prior to the Event to be included.

    For catering purposes, a confirmed number of guests, and any dietary requirements, must be received a maximum of 3 days prior to the event.  We will endeavour to cater for guests with allergies and food intolerances but do not guarantee that this will be the case.

    Please ensure that We have at least 3 days prior notice of any of Your audio-visual requirements or of any additional equipment that you will be providing to ensure that Our equipment meets your needs and that Our facilities can accommodate Your equipment.

    Please inform our staff of any planned deliveries prior to your event. We can direct you to our loading bays and help you offload. Extended storage of your equipment or other materials may incur an additional charge.

    We reserve the right to provide all catering on the premises. No food or beverage may be brought into We for consumption before, during or after an Event, without prior approval.
  9. Our Approval

    Our prior written approval is required for:
    - Displays of any kind intended to be located outside the designated Event space;
    - Attaching anything by nails, screws or adhesive to any wall, door or other part of the Event space; and
    - Advertising in relation to the Event which includes reference to Us.
  10. Conduct of the Function

    Unless otherwise agreed by Us, your Event must finish at the time specified in the Event Order.  Extension in time may attract additional costs.  

    Your Event must be conducted in an orderly and lawful manner. We reserve the right to end Your Event if We reasonably believes that Your Event is not being conducted in an orderly or lawful manner. We have no responsibility to You for any costs, damages or expenses that You may incur in relation to Our termination of Your Event.

    We practice principles of responsible service of alcohol. Intoxicated persons will not be served alcohol and may be removed from Our premises.
  11. Responsibility & Indemnity

    We are not responsible for the theft, damage or loss of any goods brought onto, or left on, Our premises whether during or after the Event (including any hired equipment for which you are responsible).

    You are responsible for the conduct of Your guests and You indemnify Us for all costs, expenses, damage and loss caused by any acts or omissions or You or any of Your guests.